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Access the necessary resources to help you submit data to our holdings. The table below provides pertinent information and guidelines, including manuals, coding tables and specification guides.

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Support resources by data holding

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Data Holding Title Year Description
CJRR Canadian Joint Replacement Registry Web-Based Data Submission and Reports Tool: User Manual, 2016–2017 2016–2017

CJRR Web-Based Data Submission and Reports Tool: User Manual.

CJRR Canadian Joint Replacement Registry Hip Replacement Data Collection Form

Patient information sheet and consent form

CJRR Canadian Joint Replacement Registry Knee Replacement Data Collection Form 2016

Patient information sheet and consent form

CMSMS Canadian Multiple Sclerosis Monitoring System Resource Manual: Data Dictionary 2014

Overview of the types of encounters, detailed data element definitions and reporting requirements for each data element; the guidelines for coding; and the valid values and rationale for inclusion in the CMSMS MDS.

CORR 2019 CORR - Transplant Recipient and Organ Donor Information, Instruction Manual 2017

Reference manuals on submitting data to CORR, for staff at organ procurement organizations, transplant hospitals and hospitals providing renal replacement therapy.

CORR 2019 CORR – Chronic Renal Failure Patients on Renal Replacement Therapy, Instruction Manual 2019

Reference manual on submitting data to CORR, for staff at hospitals providing renal replacement tharapy.

CORR Canadian Organ Replacement Register Web-Entry Data Form User Manual 2016

The CORR Web-Entry Form is an online tool that allows providers to securely submit data over the internet.

CPCD Canadian Patient Cost Database Data Submission Specifications 2014

Canadian Patient Cost Database (CPCD) data submission specifications, effective June 2014.

CPERS Canadian Patient Experiences Survey — Inpatient Care

A survey for health care professionals to distribute to patients to participate in the Canadian Patient Experiences Survey — Inpatient Care. 

CPERS Canadian Patient Experiences Survey — Inpatient Care, Data Dictionary Manual

Data element definitions and guidelines for collecting data in the Canadian Patient Experiences Survey on Inpatient Care (CPES-IC) Minimum Data Set (MDS).

CPERS Canadian Patient Experiences Survey Procedure Manual

Standards and protocols for administering the Canadian Patient Experiences Survey — Inpatient Care (CPES-IC).

DAD Discharge Abstract Database (DAD) Submission Manual 2017-2018 2017-2018

This manual provides an overview of the data submission protocols and rules for the Discharge Abstract Database and National Ambulatory Care Reporting System, including how to submit original records, corrections and deletions.

DAD DAD Submission Manual 2020-2021

The DAD Submission Manual provides a comprehensive description of the data submission process. This manual includes information that will assist facilities with data submission management.

DAD Discharge Abstract Database (DAD) Submission Manual 2016-2017 2016-2017

Provide an overview of the DAD and NACRS data submission protocols and rules, including how to submit original records as well as corrections and deletions.

DAD Canadian Health Outcomes for Better Information and Care Infosheet 2016

Terminology for use in patient assessment and electronic health record documentation for the collection of standardized clinical outcomes reflecting nursing practices in Canada.

DAD Discharge Abstract Database (DAD) Submission Manual 2015-2016 2015-2016

Provide an overview of the DAD and NACRS data submission protocols and rules, including how to submit original records as well as corrections and deletions.

HWDB Regulated Nurses Database Data Element List 2013

List of data elements on supply, distribution and practice characteristics of the three groups of regulated nursing professionals in Canada.

HWDB Occupational Therapist Database Manual, Version 3.0 2013

Data submission specifications and data dictionary for the Occupational Therapist Database (OTDB) at CIHI.

HWDB Physiotherapist Database Manual, Version 2.0 2013

Data submission specifications and data dictionary for the Physiotherapist Database (PTDB) at CIHI.

HWDB Pharmacist Database Manual, Version 3.0 2013

Data submission specifications and data dictionary for the Pharmacist Database (PDB) at CIHI.

HWDB Health Human Resources Minimum Data Set Guide: Text File Format 2013

Standards for collecting, processing and reporting health human resources data.

NACRS National Ambulatory Care Reporting System (NACRS) Submission Manual 2016-2017 2016-2017

Provides an overview of the DAD and NACRS data submission protocols and rules, including how to submit original records as well as corrections and deletions.

NACRS National Ambulatory Care Reporting System (NACRS) Submission Manual 2017-2018 2017-2018

Provides an overview of the DAD and NACRS data submission protocols and rules, including how to submit original records as well as corrections and deletions.

NACRS NACRS Submission Manual 2020-2021

The NACRS Submission Manual provides a comprehensive description of the data submission process. This manual includes information that will assist facilities with data submission management.

NACRS National Ambulatory Care Reporting System (NACRS) Submission Manual 2015-2016 2015-2016

Provides an overview of the DAD and NACRS data submission protocols and rules, including how to submit original records as well as corrections and deletions

NPDB National Physician Database Data Submission Specifications Manual: Data Elements

Detailed description of the data elements and submission requirements for the National Physician Database.

NRS Easy Reference Guide to the National Rehabilitation Reporting System

This guide has step-by-step instructions for participating in the National Rehabilitation Reporting System (NRS), including collecting, submitting and accessing NRS data. 

NTR , OTR National and Ontario Trauma Registry Minimum Data Set

Includes demographic, diagnostic and procedural information on all admissions to acute care hospitals because of injury.