CIHI’s Leave Site

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Welcome to CIHI’s Leave site.  Here you will find all the information you are looking for both prior to going on leave and while you are off.

If your questions are not answered here please do not hesitate to contact either the HR Services or Payroll and Benefits team.


Checklist

Prior to going on leave be sure to consider the following items:

  • Paperwork: Send your HR Generalist the dates of your leave so that your paperwork can be prepared.  Return your signed agreement and pension form before your last day in the office. If you are continuing to contribute to your pension while on leave you will need to provide post-dated cheques to Payroll as per the amount outlined in your HOOPP Periods of Leave form (in Ontario, or other retirement form as applicable) that will be provided to you.  Please contact your HR Generalist if anything changes and once the baby arrives for maternity and parental leave.
     
  • Epost: Update your e-mail address on your epost account to be sure that you can access your pay stubs and tax forms while on leave.
     
  • Social Committee Fund: Send an email to DL-Payroll and Benefits if you wish to cancel your contribution  while on leave.
     
  • Parking: Send an email to facilities@cihi.ca if you wish to cancel your parking pass while on leave.
     
  • Employment Insurance: Apply for EI through Service Canada or QPIP.
     
  • PMP: Complete your self-assessment and sign off on your PMP with your Supervisor/ Manager prior to your leave.
     
  • Benefits: Log on to GWL prior to leaving CIHI to ensure you remember your password and update your e-mail address, if necessary, in order to make claims while you are off.
     
  • Transit Pass: Send an e-mail to Facilities@cihi.ca if you wish to cancel your pass while on leave.
     
  • Agresso Leave Request:  Please complete leave requests for any vacation prior to going on leave.  Any vacation taken after your leave will need to be entered upon your return.
     
  • Access to Job Postings: Save this link if you wish to access internal job postings while on leave:

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Employment Insurance

Maternity and Parental Leave:

EI maternity benefits are offered to eligible biological mothers, including surrogate mothers, who cannot work because they are pregnant or have recently given birth.

EI parental benefits are offered to eligible parents who are caring for a newborn or newly adopted child or children.

Information regarding who is eligible and how to apply can be found through the Service Canada website.

Please note that the Province of Quebec is responsible for providing maternity, paternity, parental, and adoption benefits to residents of Quebec through a program called the Quebec Parental Insurance Program.

A Record of Employment (ROE), which you need for Employment Insurance Purposes, is prepared for you by the Payroll department and sent electronically to Service Canada within one week following your last regular pay.

In order for your top-up to be calculated and your first CIHI pay to be made while on leave, you must forward a copy of your first EI or QPIP statement (screenshot is sufficient) to Payroll and Benefits at  PayrollBenefits@cihi.ca

Please note, specific questions regarding EI or QPIP benefits should be directed to Service Canada or QPIP

Legislative Leave:

Family Caregiver Leave

Family caregiver leave is unpaid, job-protected leave of up to eight weeks per calendar year per specified family member.  This leave may be taken to provide care or support to certain family members for whom a qualified health practitioner has issued a certificate stating that he or she has a serious medical condition.

Critically Ill Child Care Leave

Critically ill child care leave is unpaid job-protected leave of absence of up to 37 weeks within a 52-week period. A “critically ill child” means a child whose baseline state of health has significantly changed and whose life is at risk as a result of an illness or injury. It does not include chronic conditions.

Crime-Related Child Death or Disappearance Leave

Crime-related child death or disappearance leave is an unpaid job-protected leave of absence. It provides up to 104 weeks with respect to the crime-related death of a child and up to 52 weeks with respect to the crime-related disappearance of a child.

Family Medical Leave

Family medical leave is unpaid, job-protected leave of up to eight weeks in a 26-week period.

Family medical leave may be taken to provide care or support to certain family members and people who consider the employee to be like a family member in respect of whom a qualified health practitioner has issued a certificate indicating that he or she has a serious medical condition with a significant risk of death occurring within a period of 26 weeks.

 

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FAQ

When will I receive my Record of Employment (ROE)?

A Record of Employment (ROE), which you need for Employment Insurance Purposes, is prepared for you by the Payroll department and sent electronically to Service Canada within one week following your last regular pay.

How can I access internal job postings while on leave?

Use this link to access internal jobs while on leave.

Can I apply for a job while on leave?

Yes, you are entitled to apply for positions while on leave. Use this link to access internal job postings from home:

If I am on leave during the time when T-4’s are produced how will I access it?

T-4’s are sent to all employees via your e-post account.

How long do I have to add my baby to my benefits?

Any family status change, including a new dependent, must be completed within 31 days of the change.  You can make this change through the Great West Life Flex Benefits website

Can I return from leave with more than 10 days of vacation in my bank?

Employees are encouraged to take their vacation leave prior to their maternity/parental leave and must take any vacation in excess of the allowable 10-day carryover before returning from leave.

Will I still be eligible for a performance increase even though I’m on leave?

Employees in pay grades 5-7- who begin a paid leave after October 1st or who are returning from a leave prior to September 30th of the current fiscal year are eligible.

Employees in pay grades 1-4 who begin a paid leave after January 1st or who are returning from a leave prior to December 31st of the current fiscal year are eligible.

If you are eligible for PMP and/ or bonus, your bonus will be paid when you return to work, as outlined in the memo you will receive via epost.What do I do if I want to return to work earlier or later than my current return date?

In this case, please contact your Manager and HR Generalist to discuss.


 

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Adding your baby to your benefits

Follow the below steps to add a new dependent to your benefits:

1.    Use your internet browser to log into the Great West Life Flex Benefits website. Benefit selections can be completed at home or anywhere you have access to the Internet.

2.    Enter your login ID and Password. Please note that your login ID and password instructions are located at the bottom of the page.

3.    Click on “Life Event Change” on the left side of the screen.  This will prompt you for a date for the life event (enter your child’s date of birth).  Any family status change must be completed within 31 days of the change.

4.    The next screen will ask to confirm the type of life event – i.e. birth of a child

5.    After reading the disclaimer, click on “I Agree” to continue.

6.    Review and make changes to your dependent information.

7.    Review and make your benefit selections, including allocating any leftover flex credits and reviewing and changing beneficiary designation.

8.    “Confirm” your benefit selections online and print any required documents.

9.    If you have made any beneficiary changes, please return the signed form to your HR Generalist.

 

Login ID – is the 5 digit employee number, i.e. 99999

Password – you would have selected a personal password during re-enrolment.  If you do not remember it, please select “forgot password”.

Please note that if you are having trouble accessing the website to complete your changes please contact Great West Life at 1-866-656-5120 for assistance

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Policies and Procedures:

Leave Policy
Pregnancy and Parental Leave Policy
Pregnancy and Parental Leave Procedure
Provincial Pregnancy and Parental Leave Summary
Unpaid Leave of Absence Procedure
 Record of Employment Information Sheet


Links:

Great West Life Flex Benefits
Great West Life GroupNet
CIHI Job Postings
Service Canada
Quebec Parental Insurance Program
Family Caregiver Leave
Critically Ill Child Care Leave
Crime-Related Child Death or Disappearance Leave
Family Medical Leave


Contact HR Services:

Sarah Cross
Team Lead, HR Services
Ottawa, 613-694-6275
scross@cihi.ca

Samantha Graziano
Senior HR Generalist
Ottawa, 613-694-6331
sgraziano@cihi.ca

Trisha Lamothe
HR Generalist
Ottawa, 613-694-6244
tlamothe@cihi.ca

Taren Krawetz
Senior HR Generalist
Toronto, 416-549-5322
tkrawetz@cihi.ca

Kayley Rowsell
HR Generalist
Toronto, 416-549-5437
krowsell@cihi.ca

 

 

 
 

Contact Pay and Benefit Services:

E-mail us at DL-PayrollBenefits@cihi.ca

Nada Kosovac
Team Lead, Pay and Benefit Services
Ottawa, 613-694-6527
nkosovac@cihi.ca

Brigid Whitnall
Pension and Benefits
Specialist
Ottawa, 613-694-6255
bwhitnall@cihi.ca

Beth Hayes
Payroll Business Analyst
Ottawa, 613-694-6257
bhayes@cihi.ca

Margaret Duarte
Payroll Administrator
Ottawa, 613-694-6283
mduarte@cihi.ca

Rosie Buckley
Senior Payroll Assistant
Ottawa, 613-694-6208
rbuckley@cihi.ca