February 25, 2020  — 

This bulletin outlines key dates for the Discharge Abstract Database (DAD) and the National Ambulatory Care Reporting System (NACRS):

  • 2019–2020 submission deadlines
  • 2020–2021 vendor testing requirements
  • 2020–2021 facility testing requirements  
  • 2020–2021 Outstanding Hard Error and Rejected Records reports release schedule

DAD and NACRS submission deadlines for 2019–2020

Target deadline: May 31, 2020
Final deadline: June 30, 2020*

*Not applicable to Ontario

Having more timely and relevant data continues to be a strategic priority for CIHI as well as its stakeholders. While May 31 remains an important target to achieve, CIHI also wants to ensure that the completeness and quality of the data we receive remains a top priority. As such, the DAD and NACRS submission deadlines for the current fiscal year (2019–2020) are as follows:

  • Target submission deadline for DAD/NACRS: May 31, 2020
  • Final submission deadline for DAD/NACRS: June 30, 2020*

*The final submission deadline for DAD/NACRS in Ontario remains May 31, 2020.

DAD and NACRS 2020–2021 vendor testing requirements

  • Your facility’s test data will not be accepted until your vendor has successfully completed testing.
  • Vendor testing results are available on CIHI’s website.

DAD and NACRS 2020–2021 facility testing requirements

  • Only facilities that have changed vendors, have undergone major system changes or are newly reporting to the DAD and/or NACRS in 2020–2021 are required to complete facility testing. Those facilities must inform the CAD team (cad@cihi.ca) prior to submitting any test files. For more information, please refer to the 2020–2021 DAD and NACRS Submission Manual (available in CIHI’s eStore) and the facility testing job aid, both accessible through the DAD/NACRS Abstracting Manual application on CIHI’s website.

Note: The testing process for facilities in Manitoba and Alberta is coordinated through the provincial department/ministry of health.

  • Existing DAD and NACRS submitting facilities that do not fall into any of the categories above are not required to complete facility testing in 2020–2021. Once your vendor has successfully completed vendor testing, you may proceed with submitting the DAD IF and/or NACRS FIF, followed by facility data, to the Live environment after April 1, 2020.

Monitoring reports and release schedule

Operational Reports — Submission and Data Quality Reports

About the reports and timelines

  • Reports can be used to review data submissions and/or to identify detected errors and/or data quality warnings.

  • Refer to the Operational Reports section in the DAD and NACRS Submission Manual for the complete list of reports.

    DAD Outstanding Hard Errors and NACRS Outstanding Rejected Records reports, 2020–2021

  • The outstanding error reports will be released monthly on CIHI’s website under Operational Reports. The first report for 2020–2021 will be posted in May 2020 (NACRS) and June 2020 (DAD), and the final report for 2020–2021 will be posted after June 30, 2021.

  • Please note that the final outstanding error reports that are produced after June 30, 2021, are for information only. No corrections can be submitted after database closure.

Where can I find these reports?

CIHI home page> Login > Operational Reports > DAD or NACRS > Submission Reports — Production (report decoders located on the left-hand side)

Data quality

About the reports and timelines

  • Open-Year Data Quality reports are used to investigate suspicious data and to submit the flagged records with corrections focused on clinical and linkage criteria related to data that is frequently used for analysis.

  • Ad hoc reports are used to investigate specific data quality issues and address corrections for data that is frequently used for analysis.

Where can I find these reports?

Automated reports are disseminated on a quarterly basis directly to facilities and ministries of health.

CIHI home page > Login > Operational Reports > DAD or NACRS > Open-Year Data Quality Reports

Facilities will be contacted via email when issues are identified


Contact us

For any questions concerning this bulletin, please send an email to cad@cihi.ca

 

Distribution: All DAD and NACRS clients, MOH, DOH, RHA and vendors