CIHI provides data to qualifying graduate students at no cost through the Graduate Student Data Access Program (GSDAP). Graduate students conducting research can access data through various databases and clinical registries in the following areas:
The GSDAP has two objectives:
Data may be provided under CIHI’s Graduate Student Data Access Program for requests that meet the following criteria:
Priority will be given to graduate students enrolled full or part time at recognized universities in Canada.
Data will not be provided under the GSDAP in the following cases:
In these cases data can be requested directly from the database area. For more information, see www.cihi.ca/requestdata.
CIHI can begin processing the data request of successful applicants once all necessary documents and data requirements are finalized and received at CIHI. Depending on the request, this will involve discussion with the program area and CIHI’s privacy office.
In general, it will take a minimum of one to three months for applicants to receive the data from the time the completed application documentation is received and finalized at CIHI. The time to complete all of the documentation associated with the application, and the time it takes to process the data request and subsequently release the data, will depend on the nature of the request (for example, aggregate versus record-level data) and the volume of other data requests currently being addressed by the database area.
Step 1: Student Consultation With Program Area
Potential applicants should complete the Data inquiry form, clearly indicating GSDAP by checking off GSDAP on the form, at least one month prior to submitting the application to discuss eligibility and the feasibility of using CIHI data to answer the research question.
Step 2: Pre-Screening With Database Area to Review Data Requested
The program area will pre-screen the potential application (with CIHI’s privacy office if necessary) to ensure data availability and ability to release data in accordance with CIHI’s privacy and data-release policies and practices.
Step 3: Student Submission of Application Package
Based on the pre-screening, the program area will recommend whether the student should submit an application package.
The following documents are to be submitted with your GSDAP application, in addition to those requested in the Data Request Form.
GSDAP Application Checklist (Please use to ensure completeness and submit with application.)
The program area will perform a more detailed screening of the application, including the data elements requested and conformance to data access restrictions.
The data set will be prepared by the database area according to specifications developed in consultation with the student.
Step 5: Release of CIHI Data
The database area will make final arrangements with the student for the release of CIHI data.